PRIVACY POLICY

Legal information

Site owner :

ETABLISSEMENTS MARCEL COLLIGNON P.L.C.

Rue du Tronquoy 25, 5380 FERNELMONT (BELGIUM)

0406.909.258

info@transport-collignon.be

(+32)081/58.81.37

Intellectual property rights :

This entire site is subject to copyright and intellectual property legislation. All texts, illustrations and other content are protected by copyright.

1. General information

As part of the new European regulation, the General Data Protection Regulation (GDPR), certain obligations will be imposed on us from 25 May 2018 regarding the processing of personal data.

The main aim of these rules is to make businesses more aware of the processing of personal data. In addition, the aim is to improve the protection of personal data. As ETABLISSEMENTS MARCEL COLLIGNON, we support this decision and expect our employees to handle personal data correctly.

That's why we think it's important to inform everyone in-house about how our customers' personal data and contacts will be handled. But also how your own personal data will be handled as part of your employment contract with our society.

If you have any questions, you can contact the management, we will treat your questions in the strictest confidence.

You can also always contact the Data Protection Authority : <commission@privacycommission.be>

2. Legal framework

2.1. General framework

The RGPD applies to anyone who processes personal data. To be able to frame this, it's important to take a look at the definitions of these terms.

Let's start with the definition of personal data:

any information relating to an identified or identifiable natural person (‘data subject’); is deemed to be a natural person who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity.

For example: name, address, email address, account numbers, IP address, ....

Every day, we come into contact with a variety of personal data, including that of our customers and contacts.

The definition of processing is as follows:

any operation or set of operations which is performed upon personal data or sets of data, whether or not by automatic means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

For example: if you keep or store a document with the contact details of a company (address book, e-mails, quotations, orders, etc.), this constitutes processing of personal data.

We can therefore conclude that within ETABLISSEMENTS MARCEL COLLIGNON, we carry out a whole series of personal data processing operations on a daily basis as part of our activities. Consequently, the obligations of the GDPR also apply to our company.

2.2.Rights of the data subject

Under the GDPR, the data subject has certain rights in relation to their personal data and its processing. In exercising this right, they may contact you or ask you questions as part of their day-to-day communication. Below is a brief overview of the various rights.

The rights of the data subject are as follows:

Right of access and copy of data: retrieval of stored data;
Right to rectify data: have data corrected;
Right to deletion of data (right to be forgotten): definitive deletion of data;
Right to limit processing: processing may be limited for certain reasons;
Right to data transferability: to have data transferred to a third party.

If you receive such questions, please contact our management. It will take the necessary steps to answer these questions.

2.3. Security of personal data

Under the GDPR, we are obliged to handle the data subject's personal data with care. For this reason, the necessary security measures must be taken. This is to provide optimum protection for personal data. It is therefore essential that you keep yourself informed of the procedures in force at ETABLISSEMENTS MARCEL COLLIGNON. This will be developed in detail in this privacy protection policy.

If you have any doubts or questions, you can always contact us.

3. Processing of personal data

In order to provide the data subject with the best possible protection with regard to the processing of his or her personal data, personal data must be processed with care. This is why we have listed a number of points that you should bear in mind when processing personal data.

3.1. Sharing personal data

3.1.1. Your own personal data/colleagues' data

When personal data is exchanged, the security of this data must always be borne in mind. It is therefore important that the sharing of personal data is treated with caution.

First of all, at ETABLISSEMENTS MARCEL COLLIGNON we try to protect your personal data as much as possible and to protect your privacy as much as possible. You must therefore treat the circulation of your own personal data with care. In exchanges, try to limit the information you give out as much as possible.

In most exchanges, you will give your personal identification details (e.g. surname, first name, etc.) and some information about your position within the company. As far as possible, you should also use the professional e-mail address allocated to you. Never use information from your private life for your activities at ETABLISSEMENTS MARCEL COLLIGNON.

When you need information about one of your colleagues, respect his or her privacy. Only communicate information that is strictly necessary and only commercial information. Sharing colleagues' personal or private numbers or e-mail addresses is out of the question, especially without your colleague's prior consent.

3.1.2. Personal data of third parties

3.1.3. Sharing of personal data with third countries/international organisations

Occasionally, it will be necessary to share the personal data of our contacts/third parties (e.g. customers, sub-contractors, etc.). We will always inform our contacts of this possibility in our privacy notice.

Please note that the electronic signature used always includes the mini-notification message provided. If you find that this has not been provided, please contact management.

If it is necessary to share the personal data of our contacts with third parties, limit yourself to the information that is strictly necessary. Preferably, use only the business contact details of our contacts. If our contacts have only provided a private contact, it may be useful to ask them if this information can be shared. However, this is not absolutely necessary. However, at Transports M. Collignon, we want to offer our contacts the best possible protection of their personal data.

As part of our activities, you may come into contact with people established in a third country or involved with an international organisation.

The RGPD regulation refers to countries outside the EU or the EEA with regard to persons established in a third country.

3.2. Security of personal data

The term ‘international organisation’ refers to public international organisations and bodies or other bodies created by or on the basis of an agreement between two or more countries (e.g. NATO, UN, etc.).

When you share personal data with these people, you should be aware that they are not required to comply with the RGPD rules. As there is a chain of responsibility, leaks from these people could have repercussions for our company, so these exchanges should be treated with caution.

It is important that the personal data exchanged is kept to a minimum. In the event of new contact, please inform management so that they can obtain the necessary guarantees before any personal data is exchanged.

In the context of the RGPD regulations, personal data must be adequately protected. To this end, the necessary technical and organizational measures must be taken.

3.3. Data leaks

For security measures within ETABLISSEMENTS MARCEL COLLIGNON, please refer to the file <security of personal data> appended to this privacy policy.

Our employees are required to comply strictly with these measures. If you have any questions about the measures to be taken, please contact management.

Data leaks must be reported to the data protection authority within 72 hours. Depending on the extent of the leak, we will also have to inform the person concerned. It is therefore essential to act quickly when a data leak is suspected.

If you become aware that personal data may have been shared unfairly, lost, viruses or other malicious software have entered our system or data may have leaked in any other way, you should contact management immediately. Management will take steps to stop the leak and make the necessary notifications.

4. Procedure in the event of a request to exercise the data subject's rights

If you receive a question about one of the data subject's rights, as described in point 2.2, pass this question on to management. Management will take steps to answer the question.

5. GDPR and your personal data within the company

As part of your work at ETABLISSEMENTS MARCEL COLLIGNON we also process your personal data as an employee.

The processing of your data is the result of your employment contract. If you have any questions regarding this processing, please contact the management.

5.1. Processing of personal data

We may process some of your personal data.

This is always done in the context of your relationship with ETABLISSEMENTS MARCEL COLLIGNON
We limit ourselves to the data strictly necessary to provide a good service.
We may share your data with third parties. This is always done in the context of our services or your employment contract.
ETABLISSEMENTS MARCEL COLLIGNON and any third parties will treat your personal data confidentially and with the utmost care.

5.2. What personal data is processed?

As part of the relationship between you and ETABLISSEMENTS MARCEL COLLIGNON, the following personal data may be processed:

Personal identification data: surname, first name, address, national registration number, internal identification number, ...
Financial identification data: account numbers, ...
Electronic identification data: e-mail address, ...
Professional identification data: professional activity, current job, position, diploma, vocational training certificate, skills passport, ...
Physical data: clothing sizes for work clothes, ...
Health data: medical check-ups, disability certificates, ...

5.3. Purpose of processing

As part of the relationship between you and Transports M. Collignon, personal data may be processed for the following purposes:

Personnel administration
Accounting operations
Dispute management
Execution of agreements
...

5.4. Duration of processing

ETABLISSEMENTS MARCEL COLLIGNON retains your data until we are informed that our relationship has ended (e.g. redundancy) unless a statutory retention period applies.

5.5. Transfer of your data to third parties

In certain cases, your personal data may be transferred to third parties, namely:

To companies cooperating in activities related to the work of ETABLISSEMENTS MARCEL COLLIGNON (e.g. subcontractors, service providers (e.g. insurers), ...).
To the competent authorities or bodies determined by law within the framework of legal and regulatory obligations.

5.6. Your rights

Under the GDPR, you are granted a number of rights in relation to the processing of your personal data. These rights are the same as those mentioned in section 2.2.

6. Contact person/processor

If you have any questions about the GDPR, you can contact the management. It is also responsible for monitoring procedures and answering any questions the data subject may have about our privacy policy.

The contact details of our company are :

ETABLISSEMENTS MARCEL COLLIGNON P.L.C.

Rue du Tronquoy 25, 5380 FERNELMONT (BELGIUM)

0406.909.258

info@transport-collignon.be

(+32)081/58.81.37

Manager : Romain DOHY